ProteoCure can support organisation of meetings of any size, face-to-face, hybrid or virtual.
Meetings can be organised by ProteoCure, or occur either as co-located activities or COST session, or as co-organised activities.
- Co-location of COST Action activities or COST session in an event not organised by a COST Action. Organisation of COST Action activities within or adjacent to an ‘external’ event is acceptable if there is a clear added benefit to the COST Action in relation to the scientific and networking objectives outlined in the COST Action MoU. Repeated co-location of COST Action activities with ‘external’ events is not recommended, unless a valid explanation provided by the Action MC is accepted by the COST Action Science Officer. A COST Action scientific session in an ‘externally’ organised event shall have the COST Action number and title in the programme;
- Co-organisation of an event. Co-organisation of an event with an ‘external’ organisation is acceptable if there is a clear benefit to the COST Action in relation to the scientific and networking objectives outlined in the COST Action MoU. The COST Action shall be fully integrated into the scientific programme and shall have direct involvement in the general organisation of the event. This implies a good representation in the organising committee of COST Action participants and as speakers or session chairs at the event, i.e. at least 40%. In addition, a good representation of COST Action participants as audience and a fair share of local organiser costs and expenses related to invited speakers are also recommended. It is advisable to co-organise an event combined with Action MC and WG meetings so as to consolidate travel expenses for the COST Action. Moreover, the following conditions shall be respected:
o COST shall be visible as a co-organiser on the event’s specific website, publication and dissemination materials;
o Promotional material disseminated at events shall follow the instructions and standards defined in Article 5.1. (COST guidelines on visual identity).
Application templates for meeting organisation: see https://proteocure.eu/shared_documents/